One of the advantages of introducing banking rules is that it will speed up the process of recording and reconciling banking transactions. With rules configured for frequent or recurring transactions, whenever a transaction goes through our bank feed, we can simply click OK and save the transaction. We don`t need to enter the contact and general ledger account every time. We can also use the cash coding feature to reconcile all banking transactions for which banking rules exist at the same time. The more banking rules we have in place, the faster our banking coordination will be. Using banking rules is a powerful tool to record and reconcile your banking transactions. Adopting banking rules makes the bank reconciliation process faster and more consistent, providing you with the data you need to make decisions for your business. Xero Pro Tip: If you switch to cash coding, you can sort transactions by vendor. When you set up a customer, see which suppliers they spend the most money and first create banking rules for them.
You will get the best for your time here! Another advantage is the consistency of the general ledger accounts where transactions are recorded. When we manually record and reconcile the transaction, we need to remember which account we have recorded that transaction on in the past to be consistent. If we record this transaction in a different account than in the past, our financial statements will not be consistent with those of previous periods. With banking rules, the transaction is recorded in the same account each time, which reduces inconsistencies between periods. Once we have stored it, the banking rule will apply to all transactions that we reconcile in the future. We can create banking rules for monetary spend transactions (outbound cash spending), monetary transactions (incoming income) and bank transfer transactions (transactions between two bank or credit card accounts). Once we have selected the condition, we must enter what Xero must do when the condition is triggered. We must first identify the contact we want to associate with the transaction. In our example, we would type Starbucks in this field. We will then have to enter on which general ledger account this transaction should be recorded. We can allocate fixed elements or spread the transaction across multiple accounts. Once the general ledger accounts have been assigned, we have the option to set a reference from that transaction either from the bank feed information or by manually entering it during the bank reconciliation process.
We can also specify whether this banking rule should run on a specific bank account or for all bank accounts. Finally, we need to give this banking rule a title so that we can distinguish it from the other banking rules we create. Setting up a banking rule begins with creating the conditions for triggering the banking rule. The condition is based on information that comes from the bank feed. For example, if we wanted to create a banking rule for Starbucks transactions, we could create a condition that this rule must run if a text box contains Starbucks. We have the option to narrow this down to a specific text field, such as a payee or description, several requirements to execute the rule, or execute the rule when the exact text goes through the bank feed. The first important step in any accounting or accounting process is recording and classifying transactions. When you take your transactions from your source documents and transfer them to your accounting software, the user gets the information they need to create financial reports, analyze data, and make decisions to improve the business. However, integrating this information into your accounting software in a timely, consistent, and correct manner can be challenging for any business. Xero facilitates this process through banking rules.
Xero bank feeds allow us to make banking transactions automatically or through an import so that we can record and reconcile these transactions in Xero. For transactions that we record directly from the bank feed to the general ledger, we can use banking rules to speed up this process.